An Excel AddIn to show Currency in Indian format and Words

What we needed was to show a number in the Indian Rupee format as well as display the amount in words. Let me explain. Say we have a figure 12345678. If I just use the currency format it will be displayed as Rs 12,345,678.00. But in India we prefer to use the format Rs. 1,23,45,678.00. That is we use hundreds, thousands, lakhs and crores rather than millions and billions. As far as I know there is no built in method to display it in the Indian format.

The Add-In has 3 functions – INR(), REVINR() and RSWORDS().

The INR() function converts a number to the Indian Style Comma formatted currency as you can see in the snapshot. The commas are placed in the right places separating lakhs and crores. But the result that you get is in the Text Format. So you cannot directly use the result in a formula for calculations. To overcome this issue I have added another function called REVINR().

The REVINR() function simply converts the result obtained from using INR function back to the number format so that you can use it in calculations as demonstrated in snapshot.

The RSWORDS() function converts any number to currency in the form of words. This can be quite useful if you generate your invoices using Excel and you want the amount to be displayed in words.

How to install hrinfo-rswords-AddIns?
Installing AddIns in Excel is very simple. (to get hrinfo-rswords-AddIns.xla sent mail to First you download the AddIn and save it on your computer.

Open Microsoft Excel. Click on Tools>Add-Ins. Click on Browse and navigate to wherever you saved the hrinfo-rswords-AddIns.xla and then click OK. You have installed the AddIn.

How to use hrinfo-rswords-AddIns?

You can use hrinfo-rswords-AddIns by directly entering the functions into a cell like =INR(XX), =REVINR(XX) and =RSWORDS(XX) where XX is the reference of the cell you want to convert.

Another way is to use the Insert Function window which you can open either through the fx button on the toolbar or though the Insert>Function menu. In the category dropdown box choose User defined and you will see the above three functions of hrinfo-rswords-AddIns.

How to install an Addin in Excel 2007 and Excel 2010
I will be using screenshots from that but if I remember right, the process is almost exactly the same in Excel 2007 too.

1. Start up Excel and click on File > Options.

2. In the options window, click on Add-Ins.
3. In the Add-ins options, right at the bottom, you will find the Manage option. Make sure that ‘Excel Add-ins’ is selected in the drop-down box and click on the Go button.

4. The Add-Ins window that appears is the same as in the older versions of Excel. Click on the Browse button and select the Addin you want to add and click Ok.

You can now start using the Addin in your Worksheets.

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