The Government of Andhra Pradesh has issued the final
Occupational Safety, Health and Working Conditions
(Andhra Pradesh) Rules, 2026 under the
Occupational Safety, Health and Working Conditions Code, 2020.
The Rules apply throughout Andhra Pradesh and come into force
on the date of their final publication in the Official Gazette.
📜
06 Aug 2026
Final Notification
🇮🇳
Andhra Pradesh
State-wide Applicability
🦺
OSH & WC
Safety • Health • Working Conditions
📅
01 February
Annual Return Due Date
◆ What HR & Compliance Teams Should Know
🏢 Establishment Registration (Rule 4)
Establishments covered by the Rules must hold a valid
registration certificate. Applications are made electronically
in Form-I within the prescribed period.
🩺 Annual Health Examination (Rule 12)
Employers in specified establishments must arrange free
annual medical examination for employees/workers who have
completed 40 years of age.
📄 Appointment Letter (Rule 8)
No employee shall be employed without an appointment letter
containing the prescribed particulars.
⚠️ Accident Reporting (Rule )
Death, specified injuries, dangerous occurrences and
occupational diseases trigger prescribed reporting
requirements and timelines.
🦺 Safety Committee (Rule 22)
Specified factories and construction establishments must
constitute Safety Committees with equal employer and
worker representation.
⏱ Working Hours (Rule 24)
The Rules prescribe a maximum of 48 working hours in a week,
together with provisions on daily spread, rest intervals,
weekly rest and overtime.
01 Registration of Establishments (Rule 4)
No establishment shall function without holding a valid
registration certificate granted by the Registering Officer.
| Workers |
Registration Fee |
| 10 – 50 |
₹1,000 |
| 51 – 100 |
₹1,500 |
| 101 – 150 |
₹2,000 |
| 151 – 250 |
₹3,000 |
| 251 – 500 |
₹5,000 |
| 501 – 1,000 |
₹10,000 |
| 1,001 – 5,000 |
₹20,000 |
| Above 5,000 |
₹30,000 |
Important:
Late registration attracts an additional fee of
10% of the applicable registration fee for each month
or fraction thereof of delay.
A complete application is to be issued a registration certificate
within seven days. If the certificate is not issued within that
period, the establishment is deemed to have been registered and
the certificate is auto-generated.
02 Appointment Letter — Mandatory Particulars
No employee shall be employed unless an appointment letter is
issued in the prescribed format.
✓ Employee name & date of birth
✓ Father's / Mother's name
✓ Aadhaar number — after obtaining consent
✓ LIN of establishment
✓ UAN / ESIC Insurance Number
✓ OSH & WC registration number
✓ Designation & skill category
✓ Date of joining
✓ Wages, Basic Pay & DA
✓ Other applicable allowances
✓ Social Security applicability
✓ Health check-up details
✓ Broad nature of duties
✓ Other prescribed information
Transition provision:
Employees who did not previously receive an appointment letter
containing the required particulars are to be issued the
prescribed appointment letter within three months from the
coming into force of the Rules.
03 Annual Health Examination — 40+ Employees (Rule 12)
Employers of specified establishments including factories,
motor transport undertakings, plantations, beedi & cigar,
sales promotion, working journalist and building & other
construction establishments must arrange
free-of-cost annual medical examination
for every employee/worker who has completed
40 years of age.
The examination is to be conducted by a qualified medical
practitioner in the prescribed Form-V format. The Rules also
permit employers to avail the applicable ESIC medical examination
facility where available under the relevant Social Security Rules.
04 Accident & Dangerous Occurrence Reporting
Death due to accident
Immediate electronic notice in Form-VI and telephone
information to the specified authorities, with written
confirmation within 12 hours.
Injury causing 48+ hours inability to work
Form-VI notice is to be sent within 12 hours after completion
of the 48-hour period.
Dangerous occurrence
Specified dangerous occurrences require Form-VI reporting
within 12 hours, whether or not personal injury occurs.
Fitness before return
An injured person shall not be allowed to return to work
without a fitness certificate from a qualified medical
practitioner.
HR / EHS Alert:
Accident reporting should not be treated merely as an EHS activity.
HR, Plant Administration, Security, Medical and Legal teams should
have a clearly documented escalation mechanism.
05 Safety Committee — Who Must Constitute?
| Establishment / Condition |
Threshold |
| Factory |
250 or more persons |
| Major Accident Hazard Installation |
As specified under applicable MSIHC provisions |
| Factory engaged in hazardous process |
50 or more persons |
| Factory engaged in dangerous operations |
50 or more persons |
| Building & Other Construction Work |
250 or more persons |
The Safety Committee must have equal representation of employers
and employees/workers. Adequate representation of women workers
is also prescribed.
Meeting frequency:
The Safety Committee shall meet as often as necessary and
at least once every quarter.
The employer is required to act on Safety Committee recommendations
within 15 days and submit a compliance report to the
Inspector-cum-Facilitator.
06 Safety Officer — Applicability & Scale
| No. of Safety Officers |
Hazardous Process / BOCW |
Other Factories |
| 1 |
250 – 500 |
500 – 1,000 |
| 2 |
501 – 1,000 |
1,001 – 2,000 |
| 3 |
1,001 – 1,500 |
2,001 – 3,000 |
| 4 |
1,501 – 2,000 |
3,001 – 4,000 |
| Additional |
1 for every additional 1,000 or fraction |
1 for every additional 2,000 or fraction |
The Rules prescribe qualifications, practical experience,
industrial safety qualification and language requirements for
Safety Officers.
07 Working Hours, Weekly Rest & Overtime
⏱ Weekly Limit
Maximum 48 hours in a week.
☕ Rest Interval
Work should not exceed six hours without an interval of
at least half an hour.
🕐 Daily Spread
The period of work including rest intervals should not
spread over more than 12 hours in a day.
Overtime — Key Points
Overtime wages are payable at
twice the rate of wages
for overtime work covered by the Rule.
| Overtime Limit |
Maximum |
| Per Day |
8 hours |
| Per Week |
24 hours |
| Per Month |
48 hours |
| Per Quarter |
144 hours |
08 Annual Leave with Wages
Employers are required to maintain the prescribed leave-with-wages
records. On request, a worker must be provided with an abstract
showing leave earned, leave allowed and balance standing to credit
for the relevant period.
📋 Leave Record
Maintain prescribed leave-with-wages record.
🏥 Medical Certificate
Medical certificate may be required where prescribed.
💰 Exit / Death
Rules prescribe payment of the applicable leave balance
in specified situations.
09 Registers, Records & Annual Returns
| Record / Register |
Prescribed Form |
| Register of Employees |
Form VIII |
| Attendance / Muster Roll |
Form VIII(A) |
| Workers, Wages, Overtime & Fine |
Form IX |
| Leave with Wages |
Form X |
| Accidents & Dangerous Occurrences |
Form XI |
| Annual Return |
Form XII |
Record retention:
Reports, registers and records are required to be preserved
for five calendar years after the date of the
last report or entry, subject to the Rules.
Annual Return:
The employer's annual return in Form-XII is to be submitted
online so as to reach the Inspector-cum-Facilitator
not later than 1 February following the end of each
calendar year.
10 Employment of Women — Night Work
The Rules prescribe conditions for employment of women during
night hours / before 6:00 a.m. and beyond 7:00 p.m.
✓ Written consent of the woman employee
✓ Adequate transportation facility
✓ Well-lit workplace and access routes
✓ Convenient toilet, washroom and drinking facilities
✓ CCTV surveillance on the route to specified facilities
✓ Adequate sanitary napkins and safe disposal arrangements
✓ Safe, secure and healthy working conditions
✓ Emergency contact numbers displayed
✓ POSH Act compliance, wherever applicable
11 Contract Labour — Key Compliance
📄 Licensing
Contract labour / inter-state migrant worker licensing is
provided through prescribed electronic applications.
🏭 Principal Employer
Specified welfare facilities at the principal employer's
premises are to be provided by the principal employer.
💵 Minimum Wages
Contractors must pay wages in accordance with the applicable
Code on Wages provisions.
🏦 Wage Payment
Contract labour wages are to be paid through bank transfer
or electronic mode.
🛡 Social Security
EPFO / ESIC coverage applies subject to applicability under
the Social Security Code.
📑 Work Order Intimation
Contractors must intimate prescribed work-order details
within 15 days of receipt of the work order.
Principal Employer Risk:
Where a contractor fails to pay minimum wages to contract labour,
the principal employer is liable to make the payment and recover
the amount from the contractor as provided under the Rules.
12 Contract Labour Licence — Fee Snapshot
| Contract Labour |
Licence Fee |
| Up to 49 |
Nil |
| 50 – 100 |
₹5,000 |
| 101 – 200 |
₹10,000 |
| 201 – 300 |
₹15,000 |
| 301 – 400 |
₹20,000 |
| 401 – 500 |
₹25,000 |
| 501 – 600 |
₹30,000 |
| 601 – 1,000 |
₹40,000 |
| Above 1,000 |
₹50,000 |
The Rules also prescribe a security deposit of
₹1,000 per contract labour / inter-state migrant worker
for the applicable licence.
13 Inter-State Migrant Workers
🚆 Journey Allowance
Eligible inter-state migrant workers who have worked for at
least 180 days in the preceding 12 months are entitled to
the prescribed lump-sum journey fare once in 12 months.
📊 Data Reporting
Employers are required to submit prescribed statistics and
occupational safety and health data relating to inter-state
migrant workers through the designated portal.
☎️ Helpline
The Rules provide for a toll-free helpline mechanism for
addressing queries and grievances of inter-state migrant workers.
14 HR / EHS Action Checklist
☐ Review establishment registration
☐ Update registration particulars
☐ Audit appointment letters
☐ Identify employees aged 40+
☐ Plan annual health examinations
☐ Review accident reporting SOP
☐ Check Safety Committee applicability
☐ Verify Safety Officer requirement
☐ Review working-hour arrangements
☐ Review overtime controls
☐ Update leave records
☐ Review statutory registers
☐ Review contractor licences
☐ Verify contract labour welfare facilities
☐ Review migrant worker compliance
☐ Prepare annual return calendar
15 HRINFO Quick Reference
| Area |
Key Requirement |
| Registration |
Valid registration certificate |
| Appointment Letter |
Mandatory prescribed particulars |
| Health Examination |
Annual free medical examination for specified employees/workers aged 40+ |
| Working Hours |
Maximum 48 hours/week |
| Overtime |
Twice wages, subject to prescribed conditions and limits |
| Safety Committee |
Specified establishments / thresholds |
| Annual Return |
Form XII — by 1 February |
| Records |
Preserve prescribed records for 5 calendar years |
| Women Night Work |
Written consent + prescribed safety/security conditions |
| Contract Labour |
Licensing, welfare, wage and social security compliance |
| Migrant Workers |
Data, journey allowance and welfare provisions |
16 Important Forms — At a Glance
Form I — Registration
Form II — Registration Certificate
Form IV — Commencement / Cessation
Form V — Medical Examination
Form VI — Accident / Dangerous Occurrence
Form VII — Notice of Work Periods
Form VIII — Employee Register
Form VIII(A) — Attendance
Form IX — Wages / Overtime / Fine
Form X — Leave
Form XI — Accident Register
Form XII — Annual Return
Form XIII — Licence Application
Form XIV — Contractor Undertaking
Form XV — Principal Employer Certificate
Form XVI — Licence
17 HRINFO Key Takeaway
OSH compliance is no longer only an EHS responsibility.
HR, Administration, EHS, Plant Operations, Medical,
Security, Procurement and Contractor Management teams
should jointly review their processes against the
Andhra Pradesh OSH & WC Rules, 2026.
The immediate focus should be on:
Registration • Appointment Letters • Health Examination •
Accident Reporting • Safety Committee • Safety Officer •
Working Hours • Overtime • Registers • Annual Return •
Contract Labour • Migrant Workers
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Primary Source:
Government of Andhra Pradesh —
Labour, Factories, Boilers and Insurance Medical Services
Department, G.O.Rt.No.146 dated 06.08.2026 —
Final Notification of the Occupational Safety, Health and
Working Conditions (Andhra Pradesh) Rules, 2026.
Parent Legislation:
Occupational Safety, Health and Working Conditions Code, 2020
(Central Act No.37 of 2020).
Disclaimer:
This HRINFO post is prepared as a quick-reference knowledge resource
based on the final Andhra Pradesh Rules, 2026. It is not a substitute
for the Gazette notification, the OSH & WC Code, applicable
notifications, orders or professional legal advice. Employers should
verify the exact applicability, thresholds, forms, procedures,
exemptions and subsequent amendments applicable to their establishment.
