The Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026 Final Notification

ANDHRA PRADESH OSH & WC RULES, 2026

Occupational Safety, Health and Working Conditions — Quick HR & Compliance Reference Guide

FINAL NOTIFICATION • 06 AUGUST 2026 • ANDHRA PRADESH

The Government of Andhra Pradesh has issued the final Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026 under the Occupational Safety, Health and Working Conditions Code, 2020.

The Rules apply throughout Andhra Pradesh and come into force on the date of their final publication in the Official Gazette.

📜

06 Aug 2026

Final Notification

🇮🇳

Andhra Pradesh

State-wide Applicability

🦺

OSH & WC

Safety • Health • Working Conditions

📅

01 February

Annual Return Due Date

◆ What HR & Compliance Teams Should Know

🏢 Establishment Registration (Rule 4)

Establishments covered by the Rules must hold a valid registration certificate. Applications are made electronically in Form-I within the prescribed period.

🩺 Annual Health Examination (Rule 12)

Employers in specified establishments must arrange free annual medical examination for employees/workers who have completed 40 years of age.

📄 Appointment Letter (Rule 8)

No employee shall be employed without an appointment letter containing the prescribed particulars.

⚠️ Accident Reporting (Rule )

Death, specified injuries, dangerous occurrences and occupational diseases trigger prescribed reporting requirements and timelines.

🦺 Safety Committee (Rule 22)

Specified factories and construction establishments must constitute Safety Committees with equal employer and worker representation.

⏱ Working Hours (Rule 24)

The Rules prescribe a maximum of 48 working hours in a week, together with provisions on daily spread, rest intervals, weekly rest and overtime.

01 Registration of Establishments (Rule 4)

No establishment shall function without holding a valid registration certificate granted by the Registering Officer.

Workers	Registration Fee
10 – 50	₹1,000
51 – 100	₹1,500
101 – 150	₹2,000
151 – 250	₹3,000
251 – 500	₹5,000
501 – 1,000	₹10,000
1,001 – 5,000	₹20,000
Above 5,000	₹30,000

Important: Late registration attracts an additional fee of 10% of the applicable registration fee for each month or fraction thereof of delay.

A complete application is to be issued a registration certificate within seven days. If the certificate is not issued within that period, the establishment is deemed to have been registered and the certificate is auto-generated.

02 Appointment Letter — Mandatory Particulars

No employee shall be employed unless an appointment letter is issued in the prescribed format.

✓ Employee name & date of birth

✓ Father's / Mother's name

✓ Aadhaar number — after obtaining consent

✓ LIN of establishment

✓ UAN / ESIC Insurance Number

✓ OSH & WC registration number

✓ Designation & skill category

✓ Date of joining

✓ Wages, Basic Pay & DA

✓ Other applicable allowances

✓ Social Security applicability

✓ Health check-up details

✓ Broad nature of duties

✓ Other prescribed information

Transition provision: Employees who did not previously receive an appointment letter containing the required particulars are to be issued the prescribed appointment letter within three months from the coming into force of the Rules.

03 Annual Health Examination — 40+ Employees (Rule 12)

Employers of specified establishments including factories, motor transport undertakings, plantations, beedi & cigar, sales promotion, working journalist and building & other construction establishments must arrange free-of-cost annual medical examination for every employee/worker who has completed 40 years of age.

The examination is to be conducted by a qualified medical practitioner in the prescribed Form-V format. The Rules also permit employers to avail the applicable ESIC medical examination facility where available under the relevant Social Security Rules.

04 Accident & Dangerous Occurrence Reporting

Death due to accident

Immediate electronic notice in Form-VI and telephone information to the specified authorities, with written confirmation within 12 hours.

Injury causing 48+ hours inability to work

Form-VI notice is to be sent within 12 hours after completion of the 48-hour period.

Dangerous occurrence

Specified dangerous occurrences require Form-VI reporting within 12 hours, whether or not personal injury occurs.

Fitness before return

An injured person shall not be allowed to return to work without a fitness certificate from a qualified medical practitioner.

HR / EHS Alert: Accident reporting should not be treated merely as an EHS activity. HR, Plant Administration, Security, Medical and Legal teams should have a clearly documented escalation mechanism.

05 Safety Committee — Who Must Constitute?

Establishment / Condition	Threshold
Factory	250 or more persons
Major Accident Hazard Installation	As specified under applicable MSIHC provisions
Factory engaged in hazardous process	50 or more persons
Factory engaged in dangerous operations	50 or more persons
Building & Other Construction Work	250 or more persons

The Safety Committee must have equal representation of employers and employees/workers. Adequate representation of women workers is also prescribed.

Meeting frequency: The Safety Committee shall meet as often as necessary and at least once every quarter.

The employer is required to act on Safety Committee recommendations within 15 days and submit a compliance report to the Inspector-cum-Facilitator.

06 Safety Officer — Applicability & Scale

No. of Safety Officers	Hazardous Process / BOCW	Other Factories
1	250 – 500	500 – 1,000
2	501 – 1,000	1,001 – 2,000
3	1,001 – 1,500	2,001 – 3,000
4	1,501 – 2,000	3,001 – 4,000
Additional	1 for every additional 1,000 or fraction	1 for every additional 2,000 or fraction

The Rules prescribe qualifications, practical experience, industrial safety qualification and language requirements for Safety Officers.

07 Working Hours, Weekly Rest & Overtime

⏱ Weekly Limit

Maximum 48 hours in a week.

☕ Rest Interval

Work should not exceed six hours without an interval of at least half an hour.

🕐 Daily Spread

The period of work including rest intervals should not spread over more than 12 hours in a day.

Overtime — Key Points

Overtime wages are payable at twice the rate of wages for overtime work covered by the Rule.

Overtime Limit	Maximum
Per Day	8 hours
Per Week	24 hours
Per Month	48 hours
Per Quarter	144 hours

08 Annual Leave with Wages

Employers are required to maintain the prescribed leave-with-wages records. On request, a worker must be provided with an abstract showing leave earned, leave allowed and balance standing to credit for the relevant period.

📋 Leave Record

Maintain prescribed leave-with-wages record.

🏥 Medical Certificate

Medical certificate may be required where prescribed.

💰 Exit / Death

Rules prescribe payment of the applicable leave balance in specified situations.

09 Registers, Records & Annual Returns

Record / Register	Prescribed Form
Register of Employees	Form VIII
Attendance / Muster Roll	Form VIII(A)
Workers, Wages, Overtime & Fine	Form IX
Leave with Wages	Form X
Accidents & Dangerous Occurrences	Form XI
Annual Return	Form XII

Record retention: Reports, registers and records are required to be preserved for five calendar years after the date of the last report or entry, subject to the Rules.

Annual Return: The employer's annual return in Form-XII is to be submitted online so as to reach the Inspector-cum-Facilitator not later than 1 February following the end of each calendar year.

10 Employment of Women — Night Work

The Rules prescribe conditions for employment of women during night hours / before 6:00 a.m. and beyond 7:00 p.m.

✓ Written consent of the woman employee

✓ Adequate transportation facility

✓ Well-lit workplace and access routes

✓ Convenient toilet, washroom and drinking facilities

✓ CCTV surveillance on the route to specified facilities

✓ Adequate sanitary napkins and safe disposal arrangements

✓ Safe, secure and healthy working conditions

✓ Emergency contact numbers displayed

✓ POSH Act compliance, wherever applicable

11 Contract Labour — Key Compliance

📄 Licensing

Contract labour / inter-state migrant worker licensing is provided through prescribed electronic applications.

🏭 Principal Employer

Specified welfare facilities at the principal employer's premises are to be provided by the principal employer.

💵 Minimum Wages

Contractors must pay wages in accordance with the applicable Code on Wages provisions.

🏦 Wage Payment

Contract labour wages are to be paid through bank transfer or electronic mode.

🛡 Social Security

EPFO / ESIC coverage applies subject to applicability under the Social Security Code.

📑 Work Order Intimation

Contractors must intimate prescribed work-order details within 15 days of receipt of the work order.

Principal Employer Risk: Where a contractor fails to pay minimum wages to contract labour, the principal employer is liable to make the payment and recover the amount from the contractor as provided under the Rules.

12 Contract Labour Licence — Fee Snapshot

Contract Labour	Licence Fee
Up to 49	Nil
50 – 100	₹5,000
101 – 200	₹10,000
201 – 300	₹15,000
301 – 400	₹20,000
401 – 500	₹25,000
501 – 600	₹30,000
601 – 1,000	₹40,000
Above 1,000	₹50,000

The Rules also prescribe a security deposit of ₹1,000 per contract labour / inter-state migrant worker for the applicable licence.

13 Inter-State Migrant Workers

🚆 Journey Allowance

Eligible inter-state migrant workers who have worked for at least 180 days in the preceding 12 months are entitled to the prescribed lump-sum journey fare once in 12 months.

📊 Data Reporting

Employers are required to submit prescribed statistics and occupational safety and health data relating to inter-state migrant workers through the designated portal.

☎️ Helpline

The Rules provide for a toll-free helpline mechanism for addressing queries and grievances of inter-state migrant workers.

14 HR / EHS Action Checklist

☐ Review establishment registration

☐ Update registration particulars

☐ Audit appointment letters

☐ Identify employees aged 40+

☐ Plan annual health examinations

☐ Review accident reporting SOP

☐ Check Safety Committee applicability

☐ Verify Safety Officer requirement

☐ Review working-hour arrangements

☐ Review overtime controls

☐ Update leave records

☐ Review statutory registers

☐ Review contractor licences

☐ Verify contract labour welfare facilities

☐ Review migrant worker compliance

☐ Prepare annual return calendar

15 HRINFO Quick Reference

Area	Key Requirement
Registration	Valid registration certificate
Appointment Letter	Mandatory prescribed particulars
Health Examination	Annual free medical examination for specified employees/workers aged 40+
Working Hours	Maximum 48 hours/week
Overtime	Twice wages, subject to prescribed conditions and limits
Safety Committee	Specified establishments / thresholds
Annual Return	Form XII — by 1 February
Records	Preserve prescribed records for 5 calendar years
Women Night Work	Written consent + prescribed safety/security conditions
Contract Labour	Licensing, welfare, wage and social security compliance
Migrant Workers	Data, journey allowance and welfare provisions

16 Important Forms — At a Glance

Form I — Registration Form II — Registration Certificate Form IV — Commencement / Cessation Form V — Medical Examination Form VI — Accident / Dangerous Occurrence Form VII — Notice of Work Periods Form VIII — Employee Register Form VIII(A) — Attendance Form IX — Wages / Overtime / Fine Form X — Leave Form XI — Accident Register Form XII — Annual Return Form XIII — Licence Application Form XIV — Contractor Undertaking Form XV — Principal Employer Certificate Form XVI — Licence

17 HRINFO Key Takeaway

OSH compliance is no longer only an EHS responsibility.

HR, Administration, EHS, Plant Operations, Medical, Security, Procurement and Contractor Management teams should jointly review their processes against the Andhra Pradesh OSH & WC Rules, 2026.

The immediate focus should be on: Registration • Appointment Letters • Health Examination • Accident Reporting • Safety Committee • Safety Officer • Working Hours • Overtime • Registers • Annual Return • Contract Labour • Migrant Workers

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Primary Source:
Government of Andhra Pradesh — Labour, Factories, Boilers and Insurance Medical Services Department, G.O.Rt.No.146 dated 06.08.2026 — Final Notification of the Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026.

Parent Legislation:
Occupational Safety, Health and Working Conditions Code, 2020 (Central Act No.37 of 2020).

Disclaimer: This HRINFO post is prepared as a quick-reference knowledge resource based on the final Andhra Pradesh Rules, 2026. It is not a substitute for the Gazette notification, the OSH & WC Code, applicable notifications, orders or professional legal advice. Employers should verify the exact applicability, thresholds, forms, procedures, exemptions and subsequent amendments applicable to their establishment.